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Complete Rental Property Management – Contracts, Rent Collection & Utilities | Excel Template
499.000 VND
Excel rental property management — From contracts, utilities, payments to debt tracking in one unified system. 10 linked sheets, 400+ auto formulas.
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You manage rental rooms but spend 2-3 days each month closing utility meters and calculating bills for each room?
Complete Rental Property Management System is a rental property management solution on Excel — manage from Contracts → Utilities → Payments → Receivables in a single file, with auto-generated Zalo messages.
LANDLORD PAIN POINTS THIS TOOL SOLVES
- Spending 2-3 days each month closing utility meters and calculating bills room by room
- Easy to mix up old/new meter readings when managing multiple rooms
- Having to text each tenant their bill, often with wrong numbers
- Not knowing which rooms have expiring leases to proactively find new tenants
- Forgetting to track debt — tenants owe months of rent before you notice
- Deposits mixed with revenue, not knowing actual profit/loss
10 AUTOMATED LINKED SPREADSHEETS
| Spreadsheet | Feature |
|---|---|
| COVER | Cover page + system index + features and benefits |
| GUIDE | Step-by-step user guide |
| SETTINGS | Configure building info, utility rates, services |
| ROOMS | Room list, room types, rental rates, status |
| CONTRACTS | Manage leases, tenant info, ID cards, deposits |
| UTILITIES | Lock monthly figures — enter one column, the rest auto-calculates |
| BILLING | Auto rent notice + Zalo message content generator |
| DEBT TRACKING | Track payments, tenant debt, overdue alerts |
| DASHBOARD | KPI overview, contract alerts, debt tracking, building floor plan |
| DROPDOWN DATA | Source data for dropdown lists (system internal use) |
KEY FEATURES
| Feature | Description |
|---|---|
| Auto electricity meter lookup | Auto-retrieve previous month electricity readings by room code, eliminating manual entry errors |
| Auto-generate Zalo messages | Auto-generate rent notification messages per tenant — copy and send via Zalo |
| Contract alerts | Auto-flag contracts expiring within 30 days |
| Visual summary dashboard | Display status of all rooms: vacant, occupied, lease expiring soon |
| Track receivables continuously | Update payment status per tenant: amount owed, overdue period |
| Auto water billing | Calculate water bills per person based on registered occupants |
OPERATION WORKFLOW
One-time setup: SETTINGS → ROOMS → CONTRACTS
Monthly in just 4 steps:
- Enter new utility meter readings
- Auto utility bill verification
- Copy Zalo messages to send to tenants
- Update payments when tenants pay
KEY BENEFITS
- Reduce month-end closing time — formulas automatically replace manual calculations
- Minimize errors — linked formulas and automatic input data validation
- Systematic Operations — clear processes from day one
- Data security — file saved offline on your computer
- Cash flow control — track income and expenses, receivables without missing anything
- Easy to scale — add rooms, add buildings by simply copying the file
WHO IS THIS FOR?
- Landlords managing 5-50 rooms
- Mini apartment or private dormitory owners
- Anyone starting a room rental business
- Who wants to operate systematically without monthly software fees
SYSTEM REQUIREMENTS
- Software: Microsoft Excel 2016 or later (Windows/Mac) or Microsoft 365
- Format: Excel (.xlsx) — no VBA/Macro
- Currency: VND
- Language: Vietnamese
- Connectivity: Offline — no internet required, no monthly fees
- Include: Detailed user guide (GUIDE) + sample data
FREQUENTLY ASKED QUESTIONS
I'm not good at Excel, can I use it?
Yes. The file includes detailed instructions in each sheet and pre-filled sample data. Just enter your data in the highlighted cells.
What if I have multiple buildings?
Copy the file and rename it for each building. Each file manages one building.
Is there a monthly fee?
No. Buy once, use unlimited.
Can I lose my data?
The file is saved on your computer, completely offline. You can back up by saving monthly copies.
Note: This is a rental management support tool, not a replacement for professional accounting software
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