{"id":17002,"date":"2026-03-31T00:59:21","date_gmt":"2026-03-30T17:59:21","guid":{"rendered":"https:\/\/beup.space\/?post_type=product&p=17002"},"modified":"2026-04-01T15:11:13","modified_gmt":"2026-04-01T08:11:13","slug":"fleet-trip-cost-manager","status":"publish","type":"product","link":"https:\/\/beup.space\/en\/product\/fleet-trip-cost-manager\/","title":{"rendered":"Fleet Management & Trip Efficiency"},"content":{"rendered":"

Fleet Management & Trip Efficiency<\/strong> \u2014 Control costs per vehicle, per trip \u2014 instantly know which vehicle is profitable and which route is losing money, using just Excel.<\/p>\n

Are you managing your fleet with notebooks or self-made Excel files? Don't know exactly which vehicle is profitable and which is “eating” into your profits? Can't track actual fuel consumption per trip? This system covers everything: from vehicle registration, trip logging, maintenance & fuel tracking, to per-vehicle profit\/loss analysis and an overview dashboard.<\/p>\n

\n
\nKEY FEATURES (11 sheets)<\/strong><\/summary>\n
    \n
  • DASHBOARD<\/strong> \u2014 KPI overview: revenue, costs, fleet net profit, text charts compatible with all Excel versions & Google Sheets.<\/li>\n
  • FLEET<\/strong> \u2014 Register and manage vehicle information: vehicle type, license plate, purchase price, depreciation, automatic registration \u2705\/\u26a0\ufe0f\/\ud83d\udea8 and insurance alerts.<\/li>\n
  • DRIVER<\/strong> \u2014 Driver list linked to vehicles, assignment tracking.<\/li>\n
  • TRIP_LOG<\/strong> \u2014 Record each trip: route, km, revenue, fuel consumed, payment status, automatic fuel anomaly detection.<\/li>\n
  • MAINTENANCE<\/strong> \u2014 Maintenance history: oil changes, tire replacements, repairs \u2014 track costs and tire positions.<\/li>\n
  • FUEL_LOG<\/strong> \u2014 Fuel costs: fill-up date, liters, unit price, fuel type (Diesel\/Gasoline), total cost auto-calculated.<\/li>\n
  • PROFIT<\/strong> \u2014 Net profit\/loss per vehicle by month: Revenue \u2212 Depreciation \u2212 Fuel \u2212 Maintenance = Net Profit.<\/li>\n
  • ANALYTICS<\/strong> \u2014 Profit ranking by route, monthly trends, fleet utilization efficiency.<\/li>\n
  • SETTINGS<\/strong> \u2014 All threshold settings centralized: fuel prices, oil change intervals (km), registration alert thresholds (days), depreciation rates.<\/li>\n<\/ul>\n

    Design:<\/strong> Structured Tables (tblFleet, tblTrip, tblMaintenance, tblFuel\u2026) auto-extend when adding rows. 14+ Named Ranges for easy auditing. Text charts compatible with Google Sheets.<\/p>\n<\/details>\n

    \n
    \nWHO IS THIS FOR?<\/strong><\/summary>\n
      \n
    • Small transportation business owners (5\u201350 vehicles)<\/strong> \u2014 currently managing a fleet with notebooks or self-made Excel files, unable to track actual costs per vehicle.<\/li>\n
    • Delivery\/logistics fleet managers<\/strong> \u2014 need monthly cost-revenue reports for management but lack a dedicated tool.<\/li>\n
    • Vehicle rental owners or transportation cooperatives<\/strong> \u2014 want to track efficiency per vehicle, detect fuel fraud, and plan proactive maintenance.<\/li>\n<\/ul>\n

      Scale:<\/strong> Suitable for fleets of 5 to 50 vehicles. No limit on the number of trips.<\/p>\n<\/details>\n

      \n
      \nWHAT'S INCLUDED?<\/strong><\/summary>\n
        \n
      • 2 Excel files \u2014 a Template version (blank, ready to use) and a Sample version (sample data for a 12-vehicle fleet, 40 trips)<\/li>\n
      • Both versions include bilingual Vietnamese & English editions<\/li>\n
      • 11 specialized sheets: COVER \u00b7 GUIDE \u00b7 DASHBOARD \u00b7 FLEET \u00b7 DRIVER \u00b7 TRIP_LOG \u00b7 MAINTENANCE \u00b7 FUEL_LOG \u00b7 PROFIT \u00b7 ANALYTICS \u00b7 SETTINGS<\/li>\n
      • GUIDE with detailed step-by-step instructions for each sheet<\/li>\n
      • Pre-built formulas with automatic cross-sheet linking<\/li>\n
      • Structured Tables auto-extend \u2014 add rows without dragging formulas<\/li>\n
      • 14+ Named Ranges \u2014 transparent and easy to audit<\/li>\n<\/ul>\n<\/details>\n
        \n
        \nHOW IT WORKS<\/strong><\/summary>\n
          \n
        1. One-time setup:<\/strong> Open SETTINGS to enter fuel prices, oil change intervals, alert thresholds. Open FLEET to register your vehicle list with license plates, vehicle type, and purchase date.<\/li>\n
        2. Daily data entry:<\/strong> Record trips in TRIP_LOG (route, km, revenue, fuel). Update FUEL_LOG when refueling. Log repairs in MAINTENANCE.<\/li>\n
        3. Track on Dashboard:<\/strong> Open DASHBOARD for an overview: revenue vs costs, most\/least profitable vehicles, most efficient routes. Select a month in PROFIT to drill down into net profit per vehicle.<\/li>\n<\/ol>\n<\/details>\n
          \n
          \nCOMPARE WITH OTHER SOLUTIONS<\/strong><\/summary>\n\n\n\n\n\n\n\n\n\n\n
          Criteria<\/th>\nBEUP Template<\/th>\nFleet management software<\/th>\nDIY Excel File<\/th>\n<\/tr>\n
          Cost<\/td>\n\u2713<\/span> One-time 499K<\/td>\n\u2717<\/span> $20\u201350\/vehicle\/month<\/td>\n\u2713<\/span> Free<\/td>\n<\/tr>\n
          Profit\/loss per vehicle<\/td>\n\u2713<\/span> Automatic<\/td>\n\u2713<\/span> Yes<\/td>\n\u2717<\/span> Manual calculation<\/td>\n<\/tr>\n
          Fuel fraud detection<\/td>\n\u2713<\/span> Fuel anomaly %<\/td>\n~<\/span> Requires GPS<\/td>\n\u2717<\/span> No<\/td>\n<\/tr>\n
          Registration\/insurance expiry alerts<\/td>\n\u2713<\/span> Automatic \u2705\u26a0\ufe0f\ud83d\udea8<\/td>\n\u2713<\/span> Yes<\/td>\n\u2717<\/span> Mental tracking only<\/td>\n<\/tr>\n
          Route ranking<\/td>\n\u2713<\/span> ANALYTICS<\/td>\n~<\/span> Depends on plan<\/td>\n\u2717<\/span> No<\/td>\n<\/tr>\n
          Works offline<\/td>\n\u2713<\/span> 100% Excel<\/td>\n\u2717<\/span> Requires internet<\/td>\n\u2713<\/span> Yes<\/td>\n<\/tr>\n
          Deployment time<\/td>\n\u2713<\/span> 15 minutes<\/td>\n\u2717<\/span> 1\u20134 weeks<\/td>\n~<\/span> Build it yourself<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/details>\n
          \n
          \nSYSTEM REQUIREMENTS<\/strong><\/summary>\n
            \n
          • Minimum:<\/strong> Microsoft Excel 2016 or later<\/li>\n
          • Recommended:<\/strong> Microsoft 365 (latest formula updates)<\/li>\n
          • Google Sheets:<\/strong> Basic compatibility \u2014 the file uses INDEX\/MATCH and text charts. Conditional formatting and some data validation may need manual adjustment<\/li>\n
          • No need for:<\/strong> Advanced Excel skills, VBA, or macros \u2014 just basic data entry is needed<\/li>\n<\/ul>\n<\/details>\n
            \n
            \nFREQUENTLY ASKED QUESTIONS<\/strong><\/summary>\n

            Can I manage more than 12 vehicles?<\/strong>
            \nYes. Add new rows to the FLEET table \u2014 Structured Tables auto-extend formulas. No limit on the number of vehicles.<\/p>\n

            How does the system detect fuel fraud?<\/strong>
            \nTRIP_LOG automatically calculates actual fuel consumption (liters\/km) and compares it against the threshold in SETTINGS. When exceeded, the alert column displays the percentage deviation for further investigation.<\/p>\n

            Does the file work on Google Sheets?<\/strong>
            \nBasic compatibility. The file uses INDEX\/MATCH and text charts, so most features work. Conditional formatting alerts and some dropdowns may need to be reconfigured.<\/p>\n

            I use both Diesel and Gasoline \u2014 can I track them separately?<\/strong>
            \nYes. SETTINGS allows you to set separate unit prices for Diesel and Gasoline. FUEL_LOG records the fuel type for each fill-up, and costs are automatically calculated based on the corresponding unit price.<\/p>\n

            Does the dashboard show monthly or all-time data?<\/strong>
            \nPROFIT and ANALYTICS display data for the month you select (MonthSelected cell). Switch to any month to review historical data.<\/p>\n<\/details>","protected":false},"excerpt":{"rendered":"

            Professional Excel file for small transportation businesses \u2014 track per-vehicle costs, analyze trip profit\/loss, detect fuel anomalies, automatic registration & insurance alerts. 11 linked sheets, ready to use with no complex setup.<\/p>","protected":false},"featured_media":17031,"comment_status":"open","ping_status":"closed","template":"","meta":[],"product_brand":[],"product_cat":[63,73],"product_tag":[119,124,120,121,118,122,123],"class_list":{"0":"post-17002","1":"product","2":"type-product","3":"status-publish","4":"has-post-thumbnail","6":"product_cat-business-models","7":"product_cat-excel-templates","8":"product_tag-chi-phi-van-tai","9":"product_tag-doanh-nghiep-van-tai","10":"product_tag-excel-van-tai","11":"product_tag-lai-lo-chuyen-hang","12":"product_tag-quan-ly-doi-xe","13":"product_tag-quan-ly-nhien-lieu","14":"product_tag-template-excel","15":"pa_industry-logistics-2","16":"pa_ngon-ngu-en","17":"pa_ngon-ngu-vi","19":"first","20":"instock","21":"sale","22":"taxable","23":"shipping-taxable","24":"purchasable","25":"product-type-variable"},"yoast_head":"\nQu\u1ea3n l\u00fd \u0110\u1ed9i xe & Hi\u1ec7u qu\u1ea3 Chuy\u1ebfn h\u00e0ng - 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