{"id":17002,"date":"2026-03-31T00:59:21","date_gmt":"2026-03-30T17:59:21","guid":{"rendered":"https:\/\/beup.space\/?post_type=product&#038;p=17002"},"modified":"2026-05-19T22:38:02","modified_gmt":"2026-05-19T15:38:02","slug":"fleet-trip-cost-manager","status":"publish","type":"product","link":"https:\/\/beup.space\/en\/product\/fleet-trip-cost-manager\/","title":{"rendered":"Vehicle Team &amp; Trip Expense Management \u2014 Excel + BEUP Canvas"},"content":{"rendered":"<p><strong>Fleet Management &amp; Trip Efficiency<\/strong> \u2014 Controls costs per vehicle, per trip; knows which vehicle is profitable, which route is losing, with just Excel and BEUP Canvas.<\/p>\n<p>This system combines <strong>workbook Excel \/ Google Sheets<\/strong> to enter operational data with <strong>a BEUP Canvas live dashboard<\/strong> to quickly view KPI on the web. You still own your data file; Canvas is a dashboard companion to present figures, filter by vehicle\/route\/month and switch language VI\/EN when needed.<\/p>\n<p>\ud83d\udc49 <a href=\"https:\/\/canvas.beup.space\/fleet-trip?demo=1\" target=\"_blank\" rel=\"noopener\"><strong>Open the BEUP Canvas live demo<\/strong><\/a><\/p>\n<hr \/>\n<details open>\n<summary><strong>YOU GET 2 DASHBOARDS \u2014 POWERED BY THE SAME DATA<\/strong><\/summary>\n<div class=\"beup-split\">\n<h3>\ud83d\udcca Workbook dashboard<\/h3>\n<ul>\n<li>Enter and save data directly in Excel \/ Google Sheets files.<\/li>\n<li>Track revenue, expenses, net profit, route efficiency, maintenance, and fuel right in your workbook.<\/li>\n<li>Suitable for offline operations, internal backup, and formula editing when needed.<\/li>\n<\/ul>\n<h3>\ud83c\udf10 BEUP Canvas live dashboard<\/h3>\n<ul>\n<li>Dedicated web interface at <a href=\"https:\/\/canvas.beup.space\/fleet-trip?demo=1\" target=\"_blank\" rel=\"noopener\">canvas.beup.space\/fleet-trip<\/a>.<\/li>\n<li>View KPI team, profit trend, top vehicle\/route, fuel alerts, and shipment board in the browser.<\/li>\n<li>Filter by vehicle, route, and month; switch between light and dark mode.<\/li>\n<li>Switch VI\/EN; when using demo, dashboard changes to the correct sample data VI or EN.<\/li>\n<li>Data is processed in the browser; BEUP does not store your operational files.<\/li>\n<\/ul>\n<\/div>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>KEY FEATURES (11 sheets)<\/strong><\/summary>\n<ul>\n<li><strong>Dashboard<\/strong> \u2014 KPI overview: revenue, expenses, vehicle team profit, dashboard compatible with Excel &amp; Google Sheets.<\/li>\n<li><strong>FLEET<\/strong> \u2014 Register and manage vehicle information: vehicle type, license plate, purchase price, depreciation, inspection and insurance alerts.<\/li>\n<li><strong>DRIVER<\/strong> \u2014 Driver list linked to vehicles, assignment tracking.<\/li>\n<li><strong>TRIP_LOG<\/strong> \u2014 Record each trip: route, km, revenue, fuel consumption, payment status, detect abnormal oil consumption.<\/li>\n<li><strong>MAINTENANCE<\/strong> \u2014 Maintenance history: oil change, tire change, repair; track costs and vehicle condition.<\/li>\n<li><strong>FUEL_LOG<\/strong> \u2014 Fuel costs: refill date, liters, unit price, fuel type, automatic total cost calculation.<\/li>\n<li><strong>PROFIT<\/strong> \u2014 Net profit\/loss per vehicle per month: Revenue \u2014 Depreciation \u2014 Fuel \u2014 Maintenance = Net profit.<\/li>\n<li><strong>ANALYTICS<\/strong> \u2014 Profit ranking by route, monthly trends, fleet utilization efficiency.<\/li>\n<li><strong>Settings<\/strong> \u2014 All threshold settings are centralized: fuel prices, oil change cycles, inspection alerts, depreciation rates.<\/li>\n<\/ul>\n<p><strong>Design:<\/strong> Structured Tables automatically expand when adding rows. Named Ranges make auditing easy. No macros or VBA required.<\/p>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>WHO IS THIS FOR?<\/strong><\/summary>\n<ul>\n<li><strong>Small business owner (5-50 vehicles)<\/strong> \u2014 need to know the actual cost of each vehicle and route.<\/li>\n<li><strong>Delivery\/logistics fleet managers<\/strong> \u2014 need to report monthly revenue, expenses, fuel, and maintenance.<\/li>\n<li><strong>Vehicle rental owners or transportation cooperatives<\/strong> \u2014 wants to track vehicle efficiency, detect fuel anomalies, and plan proactive maintenance.<\/li>\n<li><strong>Team needs a web dashboard for quick meetings<\/strong> \u2014 use Canvas to view data without opening Excel mobile.<\/li>\n<\/ul>\n<p><strong>Scale:<\/strong> Suitable for fleets of 5 to 50 vehicles. No limit on the number of trips.<\/p>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>WHAT'S INCLUDED?<\/strong><\/summary>\n<ul>\n<li>2 Excel files \u2014 a blank Template version and a Sample version with sample fleet data.<\/li>\n<li>Both versions have Vietnamese and English language options.<\/li>\n<li>11 specialized sheets: COVER \u00b7 GUIDE \u00b7 DASHBOARD \u00b7 FLEET \u00b7 DRIVER \u00b7 TRIP_LOG \u00b7 MAINTENANCE \u00b7 FUEL_LOG \u00b7 PROFIT \u00b7 ANALYTICS \u00b7 SETTINGS.<\/li>\n<li>GUIDE provides detailed step-by-step instructions for each sheet.<\/li>\n<li>Pre-built formulas automatically link between sheets.<\/li>\n<li>Structured Tables automatically expand \u2014 add rows without needing to drag formulas.<\/li>\n<li>Access to the demo and companion dashboard on BEUP Canvas.<\/li>\n<\/ul>\n<\/details>\n<hr \/>\n<details>\n<summary><strong>COMPARE WITH OTHER SOLUTIONS<\/strong><\/summary>\n<table class=\"beup-compare\">\n<tbody>\n<tr>\n<th>Criteria<\/th>\n<th>BEUP Template + Canvas<\/th>\n<th>Fleet management software<\/th>\n<th>DIY Excel File<\/th>\n<\/tr>\n<tr>\n<td>Cost<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> One-time payment<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> $20-50\/vehicle\/month<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Free but time-consuming<\/td>\n<\/tr>\n<tr>\n<td>Profit\/loss per vehicle<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Automatic<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> There are<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> Manual calculation<\/td>\n<\/tr>\n<tr>\n<td>Web dashboard<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Included with BEUP Canvas<\/td>\n<td><span class=\"cmp-mid\">~<\/span> Depends on the plan<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> Build it yourself<\/td>\n<\/tr>\n<tr>\n<td>Fuel anomaly detection<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Has warnings<\/td>\n<td><span class=\"cmp-mid\">~<\/span> Typically requires GPS<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> No<\/td>\n<\/tr>\n<tr>\n<td>Registration\/insurance expiry alerts<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Automatic<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> There are<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> Manual logging<\/td>\n<\/tr>\n<tr>\n<td>Works offline<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> Excel works offline<\/td>\n<td><span class=\"cmp-no\">\u2717<\/span> Internet required<\/td>\n<td><span class=\"cmp-yes\">\u2713<\/span> There are<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>HOW IT WORKS<\/strong><\/summary>\n<ol>\n<li>Open SETTINGS to enter fuel prices, oil change cycles, warning thresholds, and depreciation rates.<\/li>\n<li>Open FLEET to register vehicle lists with license plates, vehicle types, purchase dates, inspection and insurance information.<\/li>\n<li>Log trips in TRIP_LOG; update FUEL_LOG when refueling and MAINTENANCE when performing maintenance.<\/li>\n<li>Open DASHBOARD \/ PROFIT \/ ANALYTICS in the workbook to monitor daily operations.<\/li>\n<li>When you need a quick web view, open the BEUP Canvas demo or connect Google Sheets using the guide in the file.<\/li>\n<\/ol>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>SYSTEM REQUIREMENTS<\/strong><\/summary>\n<ul>\n<li><strong>Minimum:<\/strong> Microsoft Excel 2016 or later.<\/li>\n<li><strong>Recommended:<\/strong> Microsoft 365.<\/li>\n<li><strong>Google Sheets:<\/strong> Basic compatibility; some conditional formatting or dropdowns may need to be rechecked after uploading.<\/li>\n<li><strong>BEUP Canvas:<\/strong> use a modern browser. If viewing the live dashboard from Google Sheets, the sheet must be published\/shared as instructed in the workbook.<\/li>\n<\/ul>\n<\/details>\n<hr \/>\n<details open>\n<summary><strong>FREQUENTLY ASKED QUESTIONS<\/strong><\/summary>\n<p><strong>Does BEUP Canvas replace the Excel file?<\/strong><br \/>\nNo. Canvas is a companion dashboard for quick review and presentation. Excel \/ Google Sheets remains the place for data entry and operational records.<\/p>\n<p><strong>When switching to EN, does the demo use the English sample file?<\/strong><br \/>\nYes. With the Fleet demo, when switching between VI\/EN on Canvas, the dashboard uses sample data corresponding to that language.<\/p>\n<p><strong>Is fleet data sent to BEUP?<\/strong><br \/>\nNo. The dashboard processes data in the browser. BEUP only serves the dashboard app and does not store your operating files.<\/p>\n<p><strong>Can I manage more than 12 vehicles?<\/strong><br \/>\nYes. Add a new line to the FLEET table; Structured Tables automatically expand formulas.<\/p>\n<p><strong>Does the file work on Google Sheets?<\/strong><br \/>\nBasic compatibility. Files using common formulas; conditional formatting and some dropdowns may need to be rechecked after switching to Google Sheets.<\/p>\n<\/details>\n<p>Other questions? <a href=\"mailto:support@beup.space\">support@beup.space<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p><strong>Excel file + BEUP Canvas for vehicle team:<\/strong> track the cost of each vehicle, profit\/loss of each trip, fuel consumption, maintenance, registration and route efficiency. Workbook for offline data entry; <strong>a BEUP Canvas live dashboard<\/strong> helps view KPI, filters by vehicle\/route\/month and switches VI\/EN with corresponding sample data.<\/p>\n<p>\ud83d\udc49 <a href=\"https:\/\/canvas.beup.space\/fleet-trip?demo=1\" target=\"_blank\" rel=\"noopener\"><strong>See the BEUP Canvas live demo<\/strong><\/a><\/p>","protected":false},"featured_media":19278,"comment_status":"open","ping_status":"closed","template":"","meta":{"_product_image_gallery_en":"19279,17031,17032,17033,17034,17035,17036","_thumbnail_id_en":"19279"},"product_brand":[],"product_cat":[63],"product_tag":[119,124,120,121,118,122,123],"topics":[],"integrations":[],"class_list":{"0":"post-17002","1":"product","2":"type-product","3":"status-publish","4":"has-post-thumbnail","6":"product_cat-excel-sheets","7":"product_tag-chi-phi-van-tai","8":"product_tag-doanh-nghiep-van-tai","9":"product_tag-excel-van-tai","10":"product_tag-lai-lo-chuyen-hang","11":"product_tag-quan-ly-doi-xe","12":"product_tag-quan-ly-nhien-lieu","13":"product_tag-template-excel","14":"pa_industry-logistics-2","15":"pa_ngon-ngu-en","16":"pa_ngon-ngu-vi","18":"first","19":"instock","20":"taxable","21":"shipping-taxable","22":"purchasable","23":"product-type-variable"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Vehicle Team &amp; 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