{"id":16776,"date":"2026-03-30T08:00:00","date_gmt":"2026-03-30T01:00:00","guid":{"rendered":"https:\/\/beup.space\/?p=16776"},"modified":"2026-04-07T12:35:33","modified_gmt":"2026-04-07T05:35:33","slug":"quan-ly-kho-vai-bang-excel","status":"publish","type":"post","link":"https:\/\/beup.space\/en\/quan-ly-kho-vai-bang-excel\/","title":{"rendered":"Fabric Inventory Management with Excel \u2014 No More Lost Items, No More Guesswork"},"content":{"rendered":"

A small sewing workshop can operate for years without management software. But no workshop can last long without knowing how much fabric it has in stock.<\/p>\n

The problem isn't stolen fabric. The problem is that 50 meters shipped yesterday went unrecorded. It's the roll of fabric imported in March that sat in a corner until September, only to be discovered yellowed. It's the urgent order for 500 shirts, only to find out after a 2-hour inventory check that there isn't enough fabric.<\/p>\n

This isn't a technology problem. This is a problem of information<\/strong>.<\/p>\n

In this article<\/strong><\/p>\n

    \n
  1. V\u00ec sao qu\u1ea3n l\u00fd kho v\u1ea3i b\u1eb1ng ghi ch\u00e9p kh\u00f4ng hi\u1ec7u qu\u1ea3?<\/a><\/li>\n
  2. Nh\u1eefng chi ph\u00ed \u1ea9n n\u00e0o ph\u00e1t sinh khi qu\u1ea3n l\u00fd kho v\u1ea3i sai c\u00e1ch?<\/a><\/li>\n
  3. How is a fabric warehouse different from a regular warehouse?<\/a><\/li>\n
  4. What should a fabric inventory system be able to do?<\/a><\/li>\n
  5. Excel or specialized software?<\/a><\/li>\n
  6. Start with what you have<\/a><\/li>\n<\/ol>\n
    \n

    You're not losing fabric \u2014 you're losing information<\/h2>\n

    Most small sewing workshops, when discussing inventory issues, use the phrase \u201closing fabric.\u201d But in reality, fabric doesn't just disappear. It's dispatched \u2014 but no one records it. Or it's recorded incorrectly. Or recorded so late that no one remembers how much was dispatched.<\/p>\n

    A few familiar scenarios:<\/p>\n

    Scenario 1:<\/strong> Received an order for 800 polo shirts. Checked the ledger: 350m of white stretch fabric remaining. Enough. On cutting day, the tailor reported only 280m left \u2014 70m had been dispatched last week for another order but wasn't recorded. Fabric shortage, order delayed by 3 days, incurred a penalty.<\/div>\n
    Scenario 2:<\/strong> The order requested navy blue 'kate' fabric, 'like last time.' The warehouse had 3 rolls of blue 'kate' fabric, but from 3 different import batches. The colors were slightly off-tone. After sewing, the customer discovered 200 shirts were a different color from the remaining 600. Returned the goods.<\/div>\n
    Scenario 3:<\/strong> During the end-of-quarter inventory check, 15 rolls of fabric were found to have been in stock for over 6 months. Total value: 45 million VND. The cotton had yellowed, the polyester had brittle edges. 45 million VND in dead capital, unnoticed by anyone.<\/div>\n

    All three scenarios share a common root cause: lack of accurate information at the right time<\/strong>. It's not a human error. It's a system error \u2014 or more precisely, the error of not having a system.<\/p>\n

    \n

    The hidden costs no one accounts for<\/h2>\n

    When discussing losses from poor inventory management, people often think of lost fabric. But in reality, the biggest costs lie in places no one notices:<\/p>\n

    5 Hidden Costs of an Unsystematic Fabric Warehouse<\/strong><\/p>\n